Job Description

Important Recruitment Information for this vacancy

Job Posting closes: Open Until Filled; Screening begins immediately and continues until filled.

Office of the Kansas Attorney General

Legal Assistant

Consumer Division – Public Protection Division

About the Position

Classified/Unclassified Service: Unclassified (At-Will)

Full-Time/Part-Time: Full-Time

FLSA: Nonexempt

Locations: Topeka, Kansas (Shawnee County)

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Work Schedule: Monday-Friday; 8:00 AM - 5:00 PM

Compensation

Hourly Compensation Range: $22.50 - $23.22 DOE

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

The Office of the Kansas Attorney General (OAG) is accepting applications for a Legal Assistant in our Consumer Protection and Antitrust Section of our Public Protection Division to work in support of our mission to protect the safety and security of Kansas families. This position is responsible for working with up to eight attorneys on various types of civil cases and compiling and analyzing statistical and management reports. This position requires solid analytical skill and an exceptional attention to detail.

Duties include, but are not limited to:

PRIMARY DUTIES

• Provides support to attorneys on civil matters related to consumer case files
• Drafts briefs, pleadings, correspondence, reports and other documents at the direction of an AAG
• Responds to consumer phone calls, emails, letters and other communication
• Prepares and maintains case files in digital form
• Assists AAG with case preparation for hearings and trial
• Maintains the electronic case management database and file management system (LawBase and iManage)
• Reviews data in LawBase for completeness of information, verifies that iManage and LawBase are accurate and complete, and reconciles inconsistencies
• Extracts data from LawBase for case tracking and statistical reporting purposes; produces reports and statistics analyzing data on trends and achievement towards goals
• Assures information is accurate and performs analytical computations necessary to process data
• Prepares motions, orders, and other documents filed with the court
• Accurately files documents into document management system (iManage) to ensure proper retention and efficient access when needed; assists with the organization of the document management system
• Organizes and coordinates exhibits; prepares discovery and ensures that discovery materials are sent in a timely fashion
• Assists other administrative support staff and AAGs as needed
• Assists with various administrative functions including answering incoming telephone calls, electronic case filing in state and federal court, photocopying, proofreading, maintaining attorney calendars, scheduling travel arrangements and preparation of fiscal documents

ADDITIONAL DUTIES

Additional duties and responsibilities may be added to the position description at any time. The position description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

Qualifications

Education

• Legal studies or Paralegal degree or certificate from an ABA accredited school. Substantial relevant work experience may be substituted for education, as deemed by the Attorney General to be sufficient qualification to perform the assigned work.
• Two (2) years of experience as a legal assistant, paralegal, or legal secretary in a legal office setting.
• Experience working in a customer service oriented environment.
• Exceptional organizational skills are required.

PREFERRED REQUIREMENTS

• Four (4) years of experience as a legal assistant, paralegal, or legal secretary in a legal office setting.
• Experience working with an electronic document management/case management system.
• Electronic discovery experience.
• Experience with electronic filing in state and federal court

Post-Offer, Pre-employment Requirements

• As a condition of employment, candidate(s) are subject to a pre-employment screening process to include a fingerprint and name-based criminal history records check and reference/background check of past and present employers. The pre-employment screening process will be waived for current OAG personnel who have previously completed the screening requirements.
• In this position, you would be authorized access to private information to the extent necessary to perform the assigned duties. Employees of the OAG are required to protect against unauthorized access to such information, ensure the security and privacy of such information, and disclose any anticipated threats or hazards to such information. Employees must be cautious not to release this information to the public or other individuals, including but not limited to OAG employees who have not been authorized or who do not have a legitimate organizational, departmental, or business need to know. Any questions regarding releasing such information to another person should be directed to the employee’s supervisor.
• State of Kansas Tax Clearance Certificate. A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the Office of Kansas Attorney General. Applicants (including non-residents) who receive a formal job offer for a State job are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue, which reviews individual accounts for compliance with Kansas Tax Law.
• If you have a missing tax return(s) or you owe taxes to the State of Kansas please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

Recruiter Contact Information

• Name : Jude Overton
• Email : careers@ag.ks.gov
• Phone : (785) 296-3666

Job Application Process

First Sign in or register as a New User .

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application , upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov : “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page:

• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Cover Letter
• Resume
• Documentation confirming required paralegal degree or certification
• Writing sample (no more than five pages)

Helpful Resources at jobs.ks.gov : “How, What, & Where do I Upload Documents”

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Equal Employment Opportunity

The Office of the Kansas Attorney General is an equal opportunity employer. We recognize and value the uniqueness of each individual person. We believe the best workplaces bring together employees with diverse skill sets, backgrounds, experiences, and viewpoints to achieve common goals. We see this as the best way to realize our Office’s mission. We work to ensure all employees are treated fairly and have equal opportunity. We prohibit and strongly condemn discrimination on any basis protected by law. We strive to create and to cultivate a workplace environment where every employee is treated with dignity and respect as a valued member of our team.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

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