Job Description
Reports To: Chief Operating Officer (COO) / Sales & Marketing
Full-time at Office: 3326 Mary Street, Miami, FL 33133
Job Type: Full-Time Overview:
The Marketing Coordinator & Executive Assistant supports the hotel/restaurant leadership team through a combination of
marketing, administrative, and operational coordination . This role enhances brand visibility, drives revenue through targeted marketing campaigns, and ensures smooth day-to-day executive support for management. The ideal candidate is organized, creative, detail-oriented, and comfortable working in a fast-paced hospitality environment.
Key Responsibilities: Marketing Support: - Develop, schedule, and manage social media content across all platforms (Instagram, Facebook, TikTok, LinkedIn).
- Maintain brand consistency in all visuals, messaging, and digital assets.
- Coordinate photography, videography, and content creation for the property, F&B outlets, and special events.
- Support execution of seasonal promotions, holiday campaigns, menus, and special event advertising.
- Manage the hotel/restaurant’s website updates, online listings, and reputation platforms (Google, Yelp, TripAdvisor, OpenTable).
- Assist with email marketing campaigns, guest newsletters, and loyalty communications.
- Monitor analytics (engagement, reach, conversion) and provide monthly marketing performance reports.
- Maintain relationships with local partners, influencers, media, and community organizations.
- Create branded collateral: flyers, menus, event brochures, press releases, signage.
Executive Support: - Provide high-level administrative support to the COO and provide minor support to executive team.
- Manage calendar, schedule meetings, and coordinate travel arrangements.
- Prepare, review, and edit documents, presentations, and reports.
- Handle confidential information with discretion and professionalism.
- and Guest Relations:
- Greet and welcome, clients, and partners, ensuring a positive and professional first impression.
- Arrange and support COO with meetings and events, including catering, accommodations, and
- Maintain an organized and inviting o ff ice environment.
Communication and Coordination: - Act as a liaison between the executive team and internal/external partners
- Screen and prioritize phone calls, emails, and other communications
- Facilitate e ff ective communication and collaboration within the team.
- Tasks:
- Maintain accurate and up-to-date records and files.
- Monitor and manage office supplies and equipment.
- Assist with special projects and perform other duties as assigned.
Qualifications: - Education: Bachelor’s degree preferred.
- Experience: Minimum of 3-5 years of experience as an executive assistant, preferably in the hospitality industry or a related field.
Skills: - Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Proficient in Canva/Adobe, Microsoft Office, Google Workspace, and social scheduling tools.
- Strong knowledge of social media, digital marketing tools, and content creation.
- Ability to multitask, prioritize, and meet deadlines.
- High level of professionalism and confidentiality.
- Strong interpersonal skills and a customer-focused mindset.
**Benefits:**
Health Benefits & Time off in different document.
Job Tags
Full time, Work at office, Local area,