Job Description

Job Title: Administrative Assistant

Location: Springville, UT (on-site) Reports To: Chief Operations Officer (COO)

Position Summary The Administrative Assistant provides day-to-day administrative and clerical support to keep the office organized, efficient, and welcoming. This role supports leadership and team members by managing schedules, coordinating communication, organizing records, and assisting with routine business operations. The ideal candidate is dependable, detail-oriented, and comfortable supporting multiple priorities in a fast-paced environment.

Key Responsibilities

• Greet visitors and provide professional customer service in person, by phone, and by email
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare, format, proofread, and edit correspondence, reports, and presentations
• Maintain organized digital and physical filing systems
• Assist with data entry, record keeping, and database updates
• Process incoming and outgoing mail, packages, and deliveries
• Order and maintain office supplies and inventory
• Support onboarding paperwork and employee documentation as needed
• Coordinate meetings, prepare agendas, take notes, and distribute summaries
• Assist with invoice processing, expense tracking, and basic bookkeeping tasks
• Maintain confidentiality of sensitive company and employee information
• Communicate with internal departments and external partners as needed
• Track deadlines, reminders, and follow-ups to ensure tasks are completed on time
• Perform other administrative duties as assigned to support office operations

Qualifications

• High school diploma or equivalent; associate’s degree preferred
• 1–3 years of administrative or office support experience preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and/or Google Workspace
• Ability to prioritize multiple tasks and meet deadlines
• Professional, courteous, and dependable demeanor
• Ability to work independently and collaboratively
• Commitment to confidentiality and discretion

Schedule

• Full-time (Monday–Friday)
• Standard business hours; occasional overtime may be required during busy periods

Compensation & Benefits

• Compensation: Competitive salaried pay (DOE)
• Benefits may include:
  • Health, dental, and vision coverage
  • Paid time off and holidays
  • Retirement plan eligibility

Core Competencies

• Reliability and accountability
• Time management
• Problem-solving and initiative
• Professional communication
• Customer service orientation
• Adaptability and teamwork

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